Privacy Policy For Online Store

Privacy Policy For Users of UCL Online Services

 By proceeding to use our service you consent that we may process the personal information that we collect from you in accordance with this Privacy Policy.

UniversityCollegeLondon(the University) is the data controller for the purposes of the Data Protection Act 1998.

The personal information collected in onlinestore.ucl.ac.uk (the Onlinestore) and extend.ucl.ac.uk (the UCLeXtend site) will be held by us and may also be held on databases hosted on behalf of the University by third party organisations within the EEA solely for the purpose of the provision of the relevant services.

University staff and students should also refer to the policies applicable to them at http://www.ucl.ac.uk/privacy/.

Why does the University need to collect and store personal data?

As part of the services we provide through the Onlinestore and UCLeXtend site, we need to collect personal data so we can get in touch, or provide a service to you. We always try to make sure the information we collect is correct and is not an invasion of your privacy.

We may pass your personal data onto the people who provide other essential services in connection with the Onlinestore and UCLeXtend site, for example completion of orders, delivery of products or services and processing of payments. These providers are obliged to keep your details securely, and use them only to fulfil your request. If you have provided the University with sensitive information (for example in relation to racial or ethnic origin; religious or other beliefs of a similar nature; physical or mental health or condition; sexual life; offences (including alleged offences)) AND the University wishes to pass your sensitive personal data onto a third party, we will only do so once we have obtained your consent.

How the University uses your information

The University will process (that means collect, store and use) the information you provide in a manner that is compatible with the Data Protection Act 1998.

We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. In some instances the law sets the length of time information has to be kept, but in most cases the University will use its discretion to ensure that we do not keep records outside of our normal business requirements - i.e. providing a service to you.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Using Your Personal Data

We will use the information you provide for purposes related to your use of the Onlinestore and/or UCLeXtend site and any order you place with us, including:

• To provide you with information or to enable or assist us to provide products or services that you order from us or which we feel may interest you (e.g. registration/participation on courses).

• To process and record any payments you make.

• To carry out our obligations arising from any order placed with us.

• To notify you about changes to your order or to our service generally.

Cookies

If you complete our online registration process for the Onlinestore or the UCLeXtend site, or subsequently login to the Onlinestore or the UCLeXtend site websites, we may use cookies to remember your preferences during your current visit, and any future visits provided the cookie was not deleted in the interim. Your browser help text will contain information about how to refuse cookies from our website should you wish. Refusing cookies from our website will not affect your ability to perform online transactions, although we may not be able to display certain content that is relevant to you, nor pre-fill forms with your name and contact details where relevant.

 All the cookies set for the Onlinestore fall into the essential category for the running of the site. These cookies are as follows:-

Cookie Name                        Purpose

WPM_StoreUsed                    Used to track the user's session

CompanyID                          Used to track the user's session

ASPSESSIONID                      Used to track the user's session

All the cookies set for the UCLeXtend site fall into the essential category for the running of the site. These cookies are as follows:

Cookie Name          Purpose

uclonlinestore@ucl.ac.uk                                 Updated 28 April 2013